Applying for Funding

The Office of Research Services is responsible for reviewing applications, processing them in the RISe database and providing institutional signature. For all external research grant applications, a complete, original application with a completed Research Project Information Form must be endorsed by UBC's Okanagan campus Vice-Principal Research or their nominee(s). The Associate Director, Office of Research Services, is authorised to provide institutional signature. 


Submission to ORS


A complete, original, unstapled copy of the research grant application must be submitted to ORS in person or by email where electronic/scanned signatures are permitted. The application should arrive at ORS on the internal deadline, which for most competitions is two business days. Competitions with higher application volume may have stricter internal deadlines. Applicants are encouraged to check ORS Funding Deadlines for current deadlines.

Research Project Information Form (RPIF) complete with required signatures

*Note: if the grant includes co-applicants from different Okanagan campus departments, the signature page must be completed by both applicants and must include the required signatures from both departments.

**If you have not made a formal application to an agency, but receive notification of a funding award, you must complete a Grant Information Form and RPIF and submit these, along with a copy of the award letter and any other supporting documentation to ORS at first opportunity after notice of award is received. 


Back to top


Submission to Funding Agency


In cases where direct electronic submission by the applicant is required, applicants must ensure that the Office of Research Services has reviewed the application and it has been endorsed/signed appropriately before submitting the electronic version to the funding agency. . ORS may be required to forward the completed, submitted application to the agency (e.g. NSERC DG, SSHRC IDG, CIHR Project/Foundation), and in this event the PI should notify ORS that they have submitted their application. Please read agency submission requirements carefully—often the agency requires different methods of submission for different opportunities. 


Back to top


Grant Review Assistance

Applicants requiring assistance with an application should submit a draft application at least three weeks prior to the Office of Research Services internal deadline. During Tri Council deadlines at least four weeks will be required for any revisions or grant facilitation. 

Back to top

Research Ethics Requirements

If human subjects / animal subjects / biohazard materials are used for the project, the appropriate certificates of approval are required to be in place as funds will NOT be released until this requirement is met. For a certificate of approval to be valid it must state the exact title of the project and funding agency.

Visit the Behavioural Research Ethics Board for more information.  

Back to top

SSHRC Insight Development Grant eSubmission Procedures

SSHRC's eSubmission process for SSHRC's February 2, 2018 application to the Insight Development Grant - 2018 competition requires UBC Office of Research Services (ORS) to electronically approve applications via the research portal. 

Please review the information below carefully and contact our office with any questions:

CIHR Project Grant eSubmission Procedures

CIHR's eSubmission process for CIHR's September 15, 2017 application to the Project Grant competition requires UBC Office of Research Services (ORS) to electronically approve applications via ResearchNet.

Please review the information below carefully and contact our office with any questions:



Last reviewed shim1/5/2018 11:07:17 AM

On This Page

Important Application Notes


Budgets include Indirect Costs of Research as appropriate. Projects that involve the establishment or refurbishment of facilities or the purchase and installation of equipment should be discussed with an ORS Research Support Specialist to ensure that all costs and logistics are correctly identified and acknowledged by Project Services.

Applications with budgets including cash and in-kind contributions from the institution must include documentation from the relevant Head, Dean, or other institutional authority confirming the contributions.

In the event that an external body is providing a contribution, the application should be accompanied by an appropriately signed letter of support on the organization’s letterhead that details the cash and/or in kind support as well as the purpose(s) of the contribution.

Applicants are responsible for ensuring that all details in the application are true and correct; their signature on the RPIF, as well as that of the Head/Dean further confirms the accuracy of information in the application.

Supervisors and/or Unit Heads/Deans should review and ensure the quality of postgraduate research students’ applications.


Project / Grant Account (P/G) Set-up

Once you receive an award notice from the sponsoring agency informing you of an approved grant, you will need to open an account for your research project.