Signature Policy

In addition to fulfilling the signature requirements of the agency to which you are applying, you must also fulfill the signature requirements of the University. For all external grant applications, a complete, original application must be presented to the Office of Research Services for signature on behalf of The President, with a completed Research Project Information Form (RPIF). Applications cannot be accepted without a completed Research Project Information Form.

By University Policy, all proposals for external funding for research and other projects must be signed in the following order by:

  1. Principal Applicant (and co-applicants if any)
  2. UBC Department/Unit Head (or Director of a School or Institute)
  3. Faculty Dean or designate
  4. Provost (Okanagan) on behalf of the President of UBC

*For applications which require naming and/or signature of the University Financial Officer, see Manager of Research & Trust Accounting.

The Policy applies equally to:

  1. Funding requests for new projects
  2. Letters of Intent
  3. Requests for renewal or supplemental funding for existing projects
  4. Requests made by letter or by written proposal as well as those prepared on preprinted forms
  5. All faculty awards and fellowships, even when the funds will not be administered by UBC's Okanagan campus
  6. Post Doctoral Fellowships which will be administered by UBC's Okanagan campus
  7. All graduate or undergraduate scholarships & fellowships which will include a research or travel allowance to be administered by UBC's  Okanagan campus

*The Policy does NOT apply to forms that are a "Notification of Intent to Apply", such as the NSERC form 180 or the CIHR registration package. No Research Services signature is required in these cases.

Implications of Application Signatures

The signature of the applicant affirms that:

  • The information in the application is complete and accurate to the best knowledge of the applicant.
  • The applicant has sufficient space and resources to do the research.
  • If an award is made, the applicant agrees to abide by the award regulations of the granting agency.
  • If an award is made, the applicant will use the award only for the purposes for which the award was made.
  • If an award is made, the applicant agrees to abide by the UBC Research Policies, including the requirement of meeting all regulations regarding the use of animal subjects, human subjects and biohazardous materials.
  • For applications for funding from the federal granting councils (CIHR, NSERC or SSHRC), the applicant acknowledges that they have read and agree to the terms of the Memorandum of Understanding on the Roles and Responsibilities in the Management of Federal Grants and Awards (MOU).

The signature of Head/Dean affirms that:

  • The applicant has an appropriate academic appointment with their unit covering the period of the proposed grant or contract.
  • The applicant has appropriate space available to do the research.
  • The Head/Dean will take responsibility for resolving any over-expenditures.
  • The Head/Dean will fulfill their obligations to the funding agency.
  • The Head/Dean will ensure that Research Services is notified if there is a change in status of the awardee.
  • The Head/Dean has verified adherence to Policy #97 conflict of interest guidelines with respect to honoraria.
  • Any internal Departmental/Faculty requirements have been met.

The signature of the Provost (Okanagan) affirms that:

  • The applicant is eligible to apply.
  • The application has been signed by the appropriate Head/Dean.
  • If an award is made, UBC is able and willing to administer the funds on behalf of the granting agency in accordance with the guidelines of the granting agency.
  • If an award is made, Research Services will notify the granting agency when it becomes aware of any change in status of the awardee.
  • If an award is made, the University will not release funding to the awardee until all award conditions of the granting agency and the University have been met, including the regulatory requirements on the use of animal subjects, human subjects and biohazardous materials.

 

Last reviewed shim1/10/2014 1:47:28 PM