SSHRC Grants (Insight, Partnership, Connection, Knowledge Synthesis)

INTERNAL DEADLINES

• UBC Okanagan Internal RPIF Deadlines are noon two full business days before the sponsor deadline for all SSHRC applications.

Insight Grant: September 28, 2022

Partnership Development Grant: November 10, 2022

Insight Development Grant (note different portal): January 30, 2023

Partnership Grant (Stage 1): February 7, 2023

Partnership Engage Grant:

• June 10, 2022
• September 12, 2022
• December 12, 2022
•  March 10, 2023

Connection Grant:

• April 27, 2022
• July 27, 2022
• October 27, 2022
• January 27, 2023

ORS cannot guarantee that applications submitted In the Portal and Sent TO ORS after this time will be forwarded to SSHRC.

The application must be prepared using the SSHRC online system for most SSHRC grants, or, for Insight Development Grants, the SSHRC Research Portal.

Use the Research Project Information Form (RPIF) to obtain the required internal signatures:

• UBC Applicant (Principal Investigator)
• Department Head or Director of School or Institute
• Dean or designate

Note that any internal UBC cash contributions included in your application budgeting should be detailed on the RPIF final page, including “worktag” or source account number.

Internal UBC Co-Applicants: electronic acceptance of Applicant’s invitation to participate in the application meets SSHRC signature requirements. However, the UBC-O researchers need Head/Faculty to review and sign a co-applicant signature page when the co-applicant is from a different UBC Department/School. The UBC Okanagan Co-Applicant signature page can be found on the Forms page.

External Co-Applicants on UBC submissions: electronic acceptance of Applicant’s invitation to participate in the application meets SSHRC signature requirements.

Co-Applicants on a SSHRC application being initiated by a Principal Investigator at another institution need to submit a final copy the application, and RPIF, for review to ORS even though the submission is going forward from another institution.

Applicants must submit a digital copy of required pages (see below) from their application, as well as the signed RPIF, to Research Services on the deadline noted above for Institutional Approval.

The internal deadline is intended to ensure that all applications receive administrative review prior to institutional support / signature (by ORS). Please ensure you have collected required internal signatures on the Research Project Information Form prior to submitting to ORS.

Required Pages (you may also submit the full PDF of the application from the portal)

Change to process as of March 1, 2023:

To simplify the application process and ensure that all elements of the application are submitted properly, the ORS deadline will require the full PDF from a submitted application in the SSHRC portal. Note that applications submitted in the SSHRC portal come to ORS, who can return applications if changes are required before they are forwarded to the agency.

In addition to the RPIF, Applicants and Co-applicants (see above) must submit a digital copy of their full application for institutional approval before the deadline listed above to:  ResearchOffice.UBCO@ubc.ca

Following notification of Institutional Approval from the Office of Research Services via email:

Submit your full application online no later than noon (pacific time) on the SSHRC sponsor deadline date. To do this, you must complete and attach all the forms as described in the SSHRC web application instructions. If applicable, ensure that all co-applicants and collaborators have submitted their “Accept Invitation Form” and have included all relevant attachments. “Verify” all the sections of your application in the web portal.*

Please note that, for Partnership stream grants, your Partner Organization(s) will also need to complete their invitation(s) in a separate web portal, including uploading a Letter of Engagement and detailing their contributions (cash and/or in-kind).

*Note that by keeping the application in a ‘Verified’ (but not yet submitted) state, you are able to work on the application (except for approved budget) during the ORS processing and signature procedure. If you have already submitted it in the web portal and need to make a change, you will need to have it returned to you by ORS and then re-submit. Please wait for institutional approval from ORS before submitting in the web portal.

Change to process as of March 1, 2023:

If all SSHRC and UBC requirements are met, ORS will forward your application by the SSHRC submission deadline. Note: ORS cannot make change to applications in SSHRC portals.

If the application is not approved, ORS will return it to you for changes.

Following compliance review, and your submission in the portal, ORS will forward the application on your behalf to SSHRC.

You will know when your application has been submitted by ORS to SSHRC when the application on the SSHRC on-line system status says to “Received by Agency”. Material or revisions received under separate cover (before or after SSHRC’s deadline) will not be accepted by SSHRC.

For your information, the definition of each application status on the SSHRC on-line system is:

• In Progress: application is being prepared
• Verified/Validated: application or applicant page is complete and validated
• Submitted: application is submitted to ORS by the applicant. ORS can view the application, including partner and co-applicant information and CVs, return it to the applicant or forward it to SSHRC.
• Returned: application requires changes and is returned to the applicant by ORS. The applicant receives a system-generated e-mail. ORS can no longer view the application.
• Forwarded: application is approved and forwarded to SSHRC by ORS
• Received: application has been received by SSHRC and is ready for processing

Instructions for each grant application module are available within the online application portal.

If you have questions regarding SSHRC’s online system, call 613-995-4273 or by email at webgrant@sshrc-crsh.gc.ca