SSHRC Grants (Insight, Partnership, Connection, Knowledge Synthesis)

INTERNAL DEADLINES

• UBC Okanagan Internal RPIF Deadlines are noon two full business days before the sponsor deadline for all SSHRC applications.

• NEW for 2023: Applicants must “submit” in the portal by the UBCO Internal Deadline

Insight Grant: September 27, 2023

Partnership Development Grant: November 10, 2023

Insight Development Grant (note different portal): January 30, 2024

Partnership Grant (Stage 1): February 7, 2024

Partnership Engage Grant:

• June 12, 2023
• September 12, 2023
• December 12, 2023
•  March 12, 2024

Connection Grant:

• April 26, 2023
• July 27, 2023
• October 27, 2023
• January 29, 2024

ORS cannot guarantee that applications submitted In the Portal and Sent TO ORS after this time will be forwarded to SSHRC.

The application must be prepared using the SSHRC online system for most SSHRC grants, or, for Insight Development Grants, the SSHRC Research Portal.

Use the Research Project Information Form (RPIF) to obtain the required internal signatures:

• UBC Applicant (Principal Investigator)
• Department Head or Director of School or Institute
• Dean or designate

Note that any internal UBC cash contributions included in your application budgeting should be detailed on the RPIF final page, including “worktag” or source account number.

Internal UBC Co-Applicants: electronic acceptance of Applicant’s invitation to participate in the application meets SSHRC signature requirements. However, the UBC-O researchers need Head/Faculty to review and sign a co-applicant signature page when the co-applicant is from a different UBC Department/School. The UBC Okanagan Co-Applicant signature page can be found on the Forms page.

External Co-Applicants on UBC submissions: electronic acceptance of Applicant’s invitation to participate in the application meets SSHRC signature requirements.

Co-Applicants on a SSHRC application being initiated by a Principal Investigator at another institution need to submit a PDF of the final copy the application, and RPIF, for review to ORS even though the submission is going forward from another institution.

In addition ensuring the RPIF has been sent to ResearchOffice.UBCO@ubc.ca  by the UBCO Internal Deadline (see above), Applicants must submit their full application in the SSHRC portal by noon on the internal deadline date.

To do this, you must complete and attach all the forms as described in the SSHRC Grants web application instructions. If applicable, ensure that all co-applicants and collaborators have submitted their “Accept Invitation Form” and have included all relevant attachments. “Validate” all the sections of your application*

*Note that by keeping the application in a ‘Validated’ (but not yet submitted) state, you are able to work on the application (except for approved budget) during the ORS processing and signature procedure. If you have already submitted it in the web portal and need to make a change, you will need to have it returned to you by ORS and then re-submit.

The internal deadline is intended to ensure that all applications receive administrative review prior to institutional support / signature (by ORS). Please ensure you have collected required internal signatures on your Research project information form prior to submitting to ORS.

Following notification of Institutional Approval from the Office of Research Services via email:

Submit your full application online no later than noon (pacific time) on the SSHRC sponsor deadline date. To do this, you must complete and attach all the forms as described in the SSHRC web application instructions. If applicable, ensure that all co-applicants and collaborators have submitted their “Accept Invitation Form” and have included all relevant attachments. “Verify” all the sections of your application in the web portal.*

Please note that, for Partnership stream grants, your Partner Organization(s) will also need to complete their invitation(s) in a separate web portal, including uploading a Letter of Engagement and detailing their contributions (cash and/or in-kind).

*Note that by keeping the application in a ‘Verified’ (but not yet submitted) state, you are able to work on the application (except for approved budget) during the ORS processing and signature procedure. If you have already submitted it in the web portal and need to make a change, you will need to have it returned to you by ORS and then re-submit. Please wait for institutional approval from ORS before submitting in the web portal.

Change to process as of March 1, 2023:

If all SSHRC and UBC requirements are met, ORS will forward your application by the SSHRC submission deadline. Note: ORS cannot make change to applications in SSHRC portals.

If the application requires changes to align with UBC or SSHRC policies, ORS will return it to you for changes.

ORS has read-only access to your application and cannot make changes. If the application is not approved, ORS will return it to you for changes.

Following successful completion of compliance review of the RPIF and application, ORS will forward the application on your behalf to SSHRC.

You will know when your application has been submitted by ORS to SSHRC when the application on the SSHRC on-line system status says to “Received by Agency”. Material or revisions received under separate cover (before or after SSHRC’s deadline) will not be accepted by SSHRC.

For your information, the definition of each application status on the SSHRC on-line system is:

• In Progress: application is being prepared
• Verified/Validated: application or applicant page is complete and validated
• Submitted: application is submitted to ORS by the applicant. ORS can view the application, including partner and co-applicant information and CVs, return it to the applicant or forward it to SSHRC.
• Returned: application requires changes and is returned to the applicant by ORS. The applicant receives a system-generated e-mail. ORS can no longer view the application.
• Forwarded: application is approved and forwarded to SSHRC by ORS
• Received: application has been received by SSHRC and is ready for processing

Instructions for each grant application module are available within the online application portal.

If you have questions regarding SSHRC’s online system, call 613-995-4273 or by email at webgrant@sshrc-crsh.gc.ca